How do I obtain complete information for each record - specifically grid/map references and individual record abundance - if I am looking within boundaries (drawn by myself, e.g. for nature reserves), that are not within an activity I have set up myself?
It appears that, unless it is an activity I have set up, I cannot obtain the complete record during the downloads process using the explore function. I have also noticed that, if I draw a boundary to pull data for a specific site (one where I do not have an activity set up), I am unable to download data from the 'Records' tab only the 'Species', 'Families' or 'Groups' tabs. I have compared downloading data for sites I have set up activities versus those I have not and have noticed that, for the sites where I do not have an activity, I cannot obtain map references or a better breakdown of abundance. I assume this is due to user restrictions and/or data management limitations?
Does anyone know if there is any way for me to download the full record (which I can see under the 'records' tab but cannot download) when doing a data pull for sites I have drawn boundaries for, but have no activity, using the 'explore' > 'all records' tab?
Comments
Record availability
A large proportion of iRecord records are shared with NBN Atlas, which is the primary route for making the records more widely available - record details can be downloaded from NBN Atlas, which is set up to correctly handle data requests and apply appropriate licences etc. However, there are some records that are not fully available via the Atlas, so if there is a need to access further data (e.g. for a particular conservation project) please do contact iRecord direct as suggested above.
What you describe sounds like the limits to iRecord downloading unfortunately. Basically as an individual you can download any of your own records, and if you have set up an activitiy that people have signed up to or used your form then I think you can download those records. Some people will have specific permissions, e.g. the verifier for a county can download the records that they verify, and the Local Records Centre (LERC) will have permission to download records within their boundary.
However, beyond that if you look up a site, create a polygon or make an activity that just collates all records from a site then as far as I know you can only download a species list, not details of each record, even though you can see them on the screen. I don't know the thinking behind it, but if you need records from a particular site its probably the sort of thing you will need to email the iRecord team directly and ask them to supply you with the relavent records.